01What it is
Exchange rates is a table of foreign currency rates against the company currency. A rate tells you how much of the company currency one unit of the foreign currency costs.
When the company currency is the Polish zloty, rates come from table A of the National Bank of Poland. With any other company currency the application uses the European Central Bank reference rates. You can also choose the source yourself in the company settings.
The screen is for viewing. Rates are fetched automatically, and if fetching fails the table keeps the last known values.
- OFFICIAL SOURCE
- NBP table A or ECB reference rates, with no retyping.
- 15 FOREIGN CURRENCIES
- Including EUR, USD, GBP, CHF, CZK, SEK, NOK and DKK.
- RATE HISTORY
- A chart of the last 90 days for the selected currencies.
02What it is for
Materials from abroad
An order line in a foreign currency stores the rate and the amount in the company currency.
See what gets dearer
The rate chart shows whether material bought abroad is getting more expensive because of the currency.
Rates always fresh
The application fetches rates itself when you open the screen, no more often than every 20 hours.
Works offline
If fetching fails, the last known rates stay and the screen tells you so.
03Main options
The screen has four parts: tiles with the currency settings, the rate table, an amount converter and a rate chart over time.
Currency, source and last refresh
The tiles at the top show what the rates are counted against and how current they are.
- The company currency set at registration
- Rate source: NBP or ECB
- Date of the last refresh, or a note that rates have not been fetched yet
- Number of enabled foreign currencies
Every currency rate in one place
A table with the columns currency, name, rate, conversion, quote date and source.
- The Show currencies filter narrows the table to selected currencies
- With nothing selected the table shows all currencies
- The quote date next to every rate
Any amount in the company currency
The Amount to convert field converts the amount for every currency in the table.
- The default amount is 1, which is the plain rate
- The result in the Conversion column
- Useful with a quote from a foreign supplier
How a rate has moved over 90 days
A chart for currencies with more than one quote.
- The last 90 days of quotes
- All selected currencies on one chart
- You see the trend before a larger order abroad
04Tasks step by step
- STEP 1Open Settings › Company, the Region and currency tab.
- STEP 2In the Exchange rate source field choose automatically by base currency, NBP or ECB.
- STEP 3Save. The next fetch uses the chosen source.
- STEP 1Open Settings › Exchange rates.
- STEP 2In the Show currencies filter pick the currency of the quote.
- STEP 3Enter the amount in Amount to convert and read the result in the Conversion column.
- STEP 1Open Settings › Exchange rates.
- STEP 2Click Refresh rates. It works for people with the right to edit finance.
- STEP 3Check the date in the Last refresh tile.
05Actions
The most common tasks around exchange rates.
Refresh rates
Fetch rates now, without waiting for the automatic refresh.
Convert an amount
A foreign currency amount converted into the company currency.
Check the trend
The rate chart for the last 90 days.
Change the source
NBP or ECB in the company settings.
06What it connects to
Choose a module to see how it uses exchange rates.
Orders
An order line in a foreign currency stores the rate at the time of saving and the amount in the company currency.
Go to the topicOrdersSuppliers
A supplier quote for an order can be in a foreign currency.
Go to the topicSuppliersCompany
The company currency and the rate source are in the Region and currency tab.
Go to the topicCompany