Deadlines and dependencies between stages
When deadlines sit in different spreadsheets, it is hard to spot a clash of work or a delay early.
Stages and tasks are assigned to a specific project.
WHY IT MATTERS
Run every project from the first agreements to handover.
The schedule, tasks, documents and scope changes are linked to a specific project. The team can check the current plan without hunting through separate files.
PROBLEMSOLUTIONRESULT
Current scope and documents
Agreements scattered across emails and phone calls are hard to hand on.
Changes, documents and decision history stay with the project.Clear responsibility
A task without an owner easily ends up with no further action.
A task can have a deadline and a responsible person.
USE IN YOUR COMPANY
For companies that run many stages and crews in parallel.
Site managers, coordinators and senior managers need a shared picture of deadlines, scope and responsibility, from the office to the building site.
Does everyone know what has been agreed and what to do next?
When the work plan, current tasks and documents live separately, the current state of the project has to be worked out afresh each time.
WHAT THE SYSTEM CHANGES
- 01Stages, deadlines and tasks recorded against the right project.
- 02A clear division of responsibility within the team.
- 03The history of documents and changes, in the context of the site.
HOW THE MODULE WORKS IN PRACTICE
From the site and object to handover of the works.
Example: you run several buildings, with different trades working on each in parallel. You record the project structure once and build on it as work progresses.
DATAWORKDECISION
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01
Create a site and add objects
Split a site into buildings or other objects. Assign to each the projects and the scope the work relates to.
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02
Lay out the stages and deadlines
Add milestones, tasks and dependencies. Name the people responsible so it's clear who is taking the next step.
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03
Keep your work up to date
Add documents, photos, diary entries and reports to the right project. A change doesn't get lost in correspondence.
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04
Check progress and close the stage
Go back to the list of tasks, deadlines and open matters. At handover you have the work history and the documents assigned to the object.
REAL VIEW / WORK PLAN
A schedule that shows the dependencies between tasks.
The team sees work deadlines on a timeline. It is easier to see what can move forward and what first needs the previous stage to be finished.
THE PATH OF A PROJECT
Five stages, One site.
ENQUIRYQUOTEPLANHANDOVER
Enquiry
You record the customer, the object and the scope to be discussed before work starts.
Quote
You prepare a quote and link it to the scope and planned resources.
Acceptance
The confirmed scope stays with the project. The team works from the same agreements.
Work plan
The schedule, tasks and people form a clear plan for the office and the crew in the field.
Closing
You see the work done, the history of reports, the team's time and the costs incurred.
ONE SITE IS ENOUGH
Run one site from plan to handover.
Add a real project, assign tasks and a team, then see what it is like to work from a single source of information.
Start with the work you are doing now.
- Do I have to install anything? No. You open a browser and create an account.
- A payment card? You don't need to provide one at all.
- Where do I start? By adding your first project and your team.