01What it is
Inspection reports is the register of documents from object inspections. A report belongs to one object and collects lines for its devices. A line is one activity from the device schedule, e.g. an extinguisher inspection, with the result In order, Fault or To be replaced.
A report has three states. A draft can be changed and deleted, but it does not move due dates. Closing gives it a number from document numbering and recalculates the device due dates. A closed report is changed by a correction: a new report with a copy of the lines which, once closed, replaces the original, and the original gets the state Corrected.
- ONE INSPECTION, ONE DOCUMENT
- All of an object’s devices in one report.
- DUE DATES FROM THE REPORT
- Closing recalculates the device due dates.
- A TRAIL OF CHANGES
- A correction with a reason, the original stays.
02What it is for
A quick inspection
Add all that are due inserts activities due within 30 days with the result In order. You only change the exceptions.
A document for the building manager
A printout with the number, device lines, findings and space for signatures.
Qualifications under control
The report warns when the performer has an expired qualification or training.
Nothing disappears
A closed report cannot be changed or deleted. A change means a correction with a reason.
03Main options
The report card has tabs: Devices, Photos and History. All three are described below, together with the report list.
All the company’s reports
Tiles: all, drafts, closed this year and corrected.
- Number, object, inspection date and performer
- Number of lines and lines with faults
- Object and state filters, search by number and object
- Print report from the row menu
Report lines
Each line is an activity performed on one device.
- Device, location and activity from the schedule
- Result: In order, Fault or To be replaced
- Measurements, findings and recommendations
- Manual due date, when the next one should differ from the interval
Photos from the inspection
Photos added to the report, including from the technician’s phone.
- Photos added on the report card or on the phone
- The recipient’s signature is not in the gallery, it is part of the document
Who did what with the report
Who created, changed, closed and corrected the report.
- Date, person and description of the change
- Closing and correction with their dates
04Tasks step by step
- STEP 1Open Modules › Fire protection › Inspection reports and choose New report.
- STEP 2Choose the object, the inspection date and the performer, then Create draft.
- STEP 3On the card choose Add all that are due, or Add device for a single activity.
- STEP 4Change the result where something does not work and add findings.
- STEP 1Check the lines on the Devices tab. A report without devices cannot be closed.
- STEP 2Choose Close report and confirm. The report gets a number and the device due dates are recalculated.
- STEP 3Choose Print report to hand the document to the building manager.
- STEP 1Open the closed report and choose Issue correction.
- STEP 2Enter the reason for the correction. A draft with a copy of the lines is created.
- STEP 3Fix the lines and close the correction. It then replaces the original and recalculates the due dates.
- STEP 1The technician scans the devices and saves inspection entries in today’s report for the building.
- STEP 2At the end they choose Close and hand over, enter the recipient’s full name, and the recipient signs on the screen.
05Actions
The most common tasks for reports.
New report
An inspection of one object’s devices.
Add all that are due
Activities due within 30 days.
Add device
One activity of one device.
Close report
A number and recalculated due dates.
Issue correction
A change to a closed report.
Print report
A document for the building manager.
06What it connects to
Choose a module to see how it uses inspection reports.
Fire safety devices
A closed report moves the device due dates and is recorded in their history.
Go to the topicFire safety devicesObjects
A report belongs to an object and covers only its devices.
Go to the topicObjectsFire activity types
The activity in a line comes from the device schedule.
Go to the topicFire activity typesDocument numbering
Document numbering gives the report its number on closing.
Go to the topicDocument numberingFire safety by customer
Lines with faults go into the customer’s fire safety overview.
Go to the topicFire safety by customerInspection route
The route orders visits to objects where an inspection is due.
Go to the topicInspection routeTeam
The report performer is a person from the company team, with their qualifications.
Go to the topicTeam