01What it is
Timesheets show the chosen week: for each person, days with a site check-in against days planned through a crew or an assignment, and hours within the daily standard and above it, calculated the same way as on the worker’s phone.
The week’s status is: no entries, to submit, submitted, returned, partly approved or approved. Approval and returns are done on the person’s card. You do not approve your own hours: another person with the permission will.
- WEEK, PERSON BY PERSON
- Days, standard hours and overtime.
- OFFICE DECISION
- Approve, return with a reason or undo.
- LABOUR COST
- Created only after approval.
02What it is for
Hours without retyping
Working time comes from check-ins and check-outs, not from paper.
Labour cost on the project
An approved week creates labour costs in the cost register.
Checks before approval
A missing check-out, a missing project or a missing rate blocks approval.
A trail of every change
Changing times needs a reason and goes to the log.
03Main options
Timesheets have a week list and a card for one person with their entries.
Who has hours this week
Tiles: people this week, awaiting office, returned for correction, total hours and overtime.
- Days with attendance against planned days
- Standard hours and overtime
- The week’s status for each person
- A without rate marker for a person with no hourly cost
One person’s week
Attendance entries day by day and the office decision.
- Site, project and task of each entry
- Check-in, check-out and working time without breaks
- Entry status and the worker’s comment or the reason for return
- Labour cost of approved entries
Approve, return or undo
Actions in the person’s card menu.
- Approve week: labour costs are created
- Return week for correction with a reason
- Undo approval: labour costs leave the register
- Correct entry with a reason for the time change
04Tasks step by step
- STEP 1Open Modules › People and planning › Timesheets and choose the week.
- STEP 2Click the person’s name to open their timesheet.
- STEP 3Check the entries and choose Approve week in the menu. Labour costs are created.
- STEP 1On the timesheet choose Return week for correction.
- STEP 2Enter the reason, for example no check-out on Tuesday. The worker sees it on the entry.
- STEP 1In the entry row choose Correct entry.
- STEP 2Change the check-in, check-out, project or task. Changing times needs a reason and goes to the log.
- STEP 1Correct a missing check-out or project in the entry.
- STEP 2For a person without a rate, set the hourly cost in the company team.
05Actions
The office’s most common tasks with timesheets.
Approve week
Creates labour costs.
Return week for correction
With a reason for the worker.
Undo approval
Labour costs leave the register.
Correct entry
A time change with a reason.
Previous and next week
Moving between a person’s weeks.
06What it connects to
Choose a module to see where hours come from and where the cost goes.
Attendance
Timesheet entries are the check-ins and check-outs from attendance.
Go to the topicAttendanceCrews
Planned days come from crew or individual assignments.
Go to the topicCrewsMobile version
The worker sees their week in the mobile version.
Go to the topicMobile version