01What it is
Liabilities is the list of amounts the company owes suppliers for materials. You do not enter them by hand: every order with a supplier assigned whose status is In stock or Installed becomes a liability.
The amount of a liability is the total of the order items: quantity times purchase price. You add the supplier invoice number, payment due date and payment date in the settlement window.
A pending liability with a due date before today is shown as overdue. An order for a project with an invoice number also goes into the site costs.
- NO RETYPING
- A liability arises from the order once the material arrives.
- SUPPLIER INVOICE
- Invoice number and payment due date on every liability.
- DUE DATES UNDER CONTROL
- Due, overdue and paid in separate tiles.
02What it is for
You pay on time
Overdue liabilities stand out by themselves, by date, and sit at the top of the list.
One supplier, one list
The supplier filter shows how much you owe a particular wholesaler.
A cost on the site
The invoice of an order for a project becomes a site cost without retyping.
What will leave the account
The Due tile shows the total of pending liabilities.
03Main options
The screen has total tiles, charts, a filtered list of liabilities and the settlement window.
How much you owe and since when
The tiles and charts count the liabilities in the current filter.
- Liabilities, Due, Overdue, Paid
- Structure of amounts: paid, due and overdue
- How long it has been due: not yet due, up to 30 days, 31–60 days, over 60 days, no due date
From the most urgent to the closed
Order: overdue, pending, paid, cancelled, and by due date within each group.
- Columns: order with its project or “to stock”, supplier, site, amount, invoice no., due date, status
- Filters: project, supplier, status, category and group
- The order number leads to the order, the supplier name to the supplier record
Invoice, due date and payment
The settlement window shows the order, project, supplier and amount.
- Supplier invoice no.
- Payment due date
- Status: pending, paid, cancelled
- Payment date; with the paid status and no date, today is saved
04Tasks step by step
- STEP 1Open Modules › Finance › Liabilities and find the order, for example with the supplier filter.
- STEP 2Choose Settle liability.
- STEP 3Enter the invoice number and the payment due date from the invoice, then save the changes. An order for a project goes into the site costs.
- STEP 1Open Settle liability on the right order.
- STEP 2Set the status to Paid and the payment date. Without a date, today is saved.
- STEP 3Save the changes. The amount moves to the Paid tile.
- STEP 1Open the list of liabilities. Overdue items are at the top.
- STEP 2On the How long it has been due chart, check how much has waited over 60 days.
- STEP 1Choose the wholesaler in the supplier filter.
- STEP 2The tiles then show totals for that supplier only.
05Actions
The most common tasks around liabilities.
Settle liability
Invoice, due date, status and payment date.
Overdue
The most urgent liabilities at the start of the list.
Supplier filter
How much you owe one wholesaler.
Age of arrears
How much money is waiting to be paid and since when.
06What it connects to
Choose a module to see where liabilities come from and where they go.
Orders
A liability arises from an order with a supplier once the material is in stock or installed.
Go to the topicOrdersSuppliers
The supplier record shows its unpaid orders and the amount due.
Go to the topicSuppliersSite costs
An order for a project with an invoice number becomes a Purchase invoice site cost.
Go to the topicSite costsCategories and groups
Stock categories and groups are used to filter the list.
Go to the topicCategories and groups